September 23rd, 2022

How to Create a Hybrid Work Schedule to Harmonize Remote and Office Work

5 mins to read
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September 23rd, 2022

Working from home and finding a balance between work and personal life has become a new routine for many of us.While we appreciate this new flexibility, businesses are focusing on getting their employees back to work in light of the introduction of vaccines.Only 46% of businesses will continue to allow remote work after the pandemic is over.Others will return to the office or use a hybrid model, which allows for both remote and in-office work.Although we have some knowledge of working remotely and have experience working in an office, we know very little about the hybrid model.Learn about a hybrid work schedule, how to start using one, and how to use it to get the best of both worlds in this post. Continue reading if you want a work model that combines the convenience of working from home with the benefits of seeing your coworkers. 

What exactly is a hybrid work plan?

A hybrid work model is similar to creating a structure that both businesses and employees can benefit from.Employees can work from the office, remotely, or a combination of the two at the same time here.The location of your employees is not the only limitation of this work model.Other considerations include how they organize their day, how they complete their work, and, perhaps most importantly, how they report their work to their coworkers and communicate with them.

What is a hybrid work schedule?

An arrangement that specifies when employees should work from home or in the office is known as a hybrid work schedule.While prioritizing the objectives of your business, consideration is given to the requirements of each employee in this setting.Each type of hybrid work schedule has its own set of advantages and disadvantages.

Why hybrid work isn’t going any time soon

First and foremost, it gives your employees the flexibility to work when it suits them.While it is true that working from home allows for flexibility, it is not for everyone.Some people prefer social interactions with coworkers, while others find working from home to be more productive.Employees are not required to work entirely from home or the office under a hybrid work schedule concept.Work's future remains hazy and uncertain.Despite widespread availability of vaccines, many people are unvaccinated and reluctant to return to work.Many businesses will continue to use the hybrid model or experiment with a fully remote schedule because of all of this.

Best practices for mastering the hybrid work challenge

Understanding the various factors that influence productivity—energy, focus, coordination, transparency, and accountability—is essential when developing a hybrid work model.Next, think about how to get around these drivers' obstacles. Let's examine each separately:

Transparency

A hybrid work model that is successful is built on transparency.Your employees must be open and honest about how and where they are working from for it to work.This is not for micromanaging or spying on your employees; rather, it is to provide everyone else with contact information.Setting a status in Slack is one of the simplest methods for accomplishing this.You can write when and where you'll be in the office next to your name.For instance:

  • In the office 10 AM-6 PM
  • Working remotely 8 AM-4 PM

Your coworkers will be able to see when you are available for communication thanks to this.In addition, if you want to be completely transparent, you need to make sure that everyone has the same hybrid work schedule and that no one is treated differently.

Meaningful 1:1 meetings

It is essential to schedule regular check-ins with your employees in order for a hybrid work schedule to function properly.Inquire about their preferences, essential tasks, or opinions regarding this new work arrangement.In addition to the usual department meetings, holding one-on-one meetings will help you understand how your employees work together.Set up an impromptu meeting by agreeing on a specific time and date or by using a meeting scheduler.It's also easier to spot signs of burnout or problems an employee might be having at work.Make time for these meetings with each employee you directly manage at least once a month, regardless of how busy you appear to be.

Accountability

It is essential to have faith in your employees to complete their work on time if you want to succeed in a hybrid work environment.They will be more aware of deadlines and develop independence if they are held accountable for their work.Employees can be held accountable in a variety of ways in a hybrid work arrangement.Here are a few examples:

  • sending daily reports containing their plans and work
  • arranging catch-up meetings to discuss their work every week or month
  • using the project management software you use to monitor their performance
  • establishing and achieving KPIs on a weekly, monthly, and quarterly basis

A hybrid schedule makes it much harder for a manager to keep track of how productive their employees are.Consequently, your employees must be held accountable for managing, finishing, and reporting their work.When your employees are working from home, it is essential that they report in accordance with your managers' preferred method.It is essential to hire people who are accountable and able to report their own work if you are the founder of a startup.

Best practices for offices that focus on hybrid

Here are some of the best examples of the habits, tools, and strategies you'll need to get started if you're ready to implement hybrid work in your office.

1. Set clear KPIs

KPIs are the best way to get a clearer picture of the impact your employees are having.Examples include the number of sales calls made, articles written, support tickets resolved, and so on.

2. Invest in proper tools

It's easier to communicate with your employees when you invest in tools like Slack or Zoom.Google Workspace is a good starting point, but it has some limitations.Your team will be able to work effectively and collaboratively from home if you provide them with the appropriate tools.

3. Establish schedules (and stick to them)

Prepare your cohort or staggered schedules in a document and add them to your online calendars if you use them.Your workers will be aware of when and where they will be working from this way.Be a good manager by setting a good example and sticking to your own and your team's schedule.

4. Determine how you communicate and when

An asynchronous communication style is used by many hybrid and remote businesses, with employees responding to messages whenever they are available rather than in real time.Regardless of the model you choose, write it down because this is only one way to set up communication.Also, figure out what kind of communication works best for you.Calls with customers are made on Zoom, calls with employees are made on Slack, important tasks are sent via email, messages about work are saved in your project management tool, and so on.

Mistakes to avoid

Workplace reimagining comes with its own set of difficulties.Here are some common blunders to avoid when introducing the hybrid model for the first time or modifying an existing one.

1. The same rules don’t apply to everyone

It is essential that one rule applies to all aspects of your hybrid schedule.Nothing is more demoralizing than seeing senior management working remotely full-time while working from an office three to five days per week.It is essential that all of your employees adhere to the same rule in order to guarantee fair play in which everyone benefits from your model.

2. Going back to old methods of tracking productivity

It is unnecessary to use an intrusive time tracking app or screen recorders to monitor your employees' productivity.They will not only have the impression of being mistrusted, but they will also impede your company's growth.KPIs are the most effective means of evaluating their performance.

3. Setting and forgetting it

If you want your model to work, you need to keep coming up with new hybrid practices and processes all the time.Examine how your employees are adjusting to this new arrangement and pay close attention to inquiries regarding fairness and inclusion.You shouldn't give your employees the impression that you favor one team over another or treat them unfairly.A schedule that meets the needs of each employee is essential.

4. Giving different opportunities based on office presence

Depending on how they organize their lives, some people can afford to be more present in the office.Some people, like parents or people who have to take care of others, are unable to regularly visit the office.Ensure that everybody has similar professional success open doors, as long as they finish their work proficiently on time.Never disadvantage individuals simply because they are unable to be in the office more frequently; doing so would defeat the entire purpose of using a hybrid model and schedule.

5. Micromanaging schedules

In the past, when businesses tried out flexible work arrangements, they usually let managers run the show.A lot of them put unreasonable pressure on their employees to come into the office.They were dissatisfied with the schedule as a result of this.Avoid micromanaging your employees to the point where they will want to quit if you recently introduced a hybrid model.Set boundaries and adhere to them.

6. Getting rid of habits that work

Hybrid tools can take some time to get used to.Yet, in the event that your representatives have acclimated themselves to utilizing those devices consistently, try not to supplant them.You might be tempted to go back to the old office meetings once you allow some employees to work from home.However, you must ensure that everyone feels included, particularly those who continue to work remotely.

Conclusion

Although it is still uncertain whether remote work will become more common in the future, hybrid schedules are probably going to continue to be popular.Even though they have some drawbacks, their advantages far outweigh them, and they can be an excellent system for businesses of any size.You can begin rolling out your hybrid schedule today and reap the rewards for management and employees with a strong team.

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