April 15th, 2022

How to Overcome Challenges in a Hybrid Workspace

7 mins to read
/
April 15th, 2022

Hybrid working is the modern workspace, and a lot of companies are adapting to it. It offers a lot of benefits for employees and employers, but it surely does come with its own set of challenges. 

In a hybrid work environment employees get the opportunity to work from home and also come onsite when required. It offers employees autonomy to choose to work wherever they are most productive. The splitting of time (hybrid work model) offers  benefits such as increased productivity, employee satisfaction and flexibility to name a few. 

Hybrid working also needs a lot of planning and can tend to be complex. Without addressing the challenges and overcoming the risks, companies cannot completely benefit from the hybrid working model. 

Switching to hybrid? Here are some challenges that you might face and solutions to overcome them.

1. Lack of clarity

One of the biggest challenges of hybrid working is lack of clarity. The hybrid working model needs more clarification than remote or on site working. Hybrid working has its own set of policies for everyone including how many days to work in the office and at home. When employees communicate through a screen, words can be easily lost in translation. Employers should set guidelines on how the team should work together. They should clearly define who is responsible for what and discuss areas of conflicts. Getting feedback from their employees on how hybrid working will make them more productive can help companies to set policies. 

2. Breaking barriers to effective collaboration

One of the biggest hurdles affecting hybrid working is successful collaboration. The challenge faced by the employers is to create an environment where their employees can effectively collaborate and boost their productivity. With modern technology advances and the growing digital world, there are tons of applications that companies can use to help teams collaborate.Employees miss out on communication with peers which can be solved by informal virtual sessions that allow them to understand what their colleagues are working on and share ideas.

Investing in a software platform like litespace which offers features such as event planning that organise company events, coffee meets and team activities that can help in engagement and strengthen employee relationships. 

3. Planning office space

One of the perks of hybrid working is location flexibility. Employees can come onsite       when they want or work remotely. It is also an advantage for employers as they can downsize the office and save overhead costs. The challenge it leaves is how many desks and meeting rooms should be kept available. Empty office spaces lack energy whereas few desks will create an argument over who sits where. The solution to this challenge is modern workspace management. 

Litespace: a platform that helps you communicate where you are working from, desk booking and the complete solution to space management. 

4. Company Culture 

Companies and employees have adapted the modern working model but the challenge that stays is to maintain a healthy workplace culture. How can companies get their employees who are spread across the country to embrace the same values? With changing the working model, it is also important for companies to change their culture while considering the hybrid model. Slack being the most popular means of communication these days can be used to build a hybrid work culture. Creating non-work channels in slack can help engage employees. Finding co-workers who have similar interest makes work more enjoyable and fosters connection that is key to productivity.

5. Good work-life balance

Finding balance is easy in hybrid work but it also comes with a risk of working longer than you should. It is important to set boundaries between work and personal life. Employers should support their employees and provide encouragement to shut the laptop. Setting core hour policies with flexible time built for personal responsibilities will help to achieve healthy work life balance. When the hybrid process is easy and accessible, employees will feel less stressed and more refreshed at work. 

 

6. Managing split teams 

 With team members working in different time zones, it can be challenging for employers to manage them. There are employees who work completely remote and some who split time working in the office and working from home. Employees can miss out on benefits that hybrid brings. Completely working from home can make you feel missed out and excluded from decisions because they are not physically in the room. To overcome this, companies should aim to create a level playing field for both hybrid and non-hybrid employees. It Is important that all employees feel valued at work. It is also important to offer opportunities of growth and recognition regardless of where they work.

The success of hybrid working model is dependent on building virtual relationships, defining hybrid work policies, effective communication and collaboration.

Flexible working is the future of the workplace and it is important that teams stay connected regardless of where they work from.

When companies overcome the hurdles of adapting the hybrid work model, it will maximise the productivity of its work environment.

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